AI RECEPTIONIST FOR PROPERTY MANAGERS
AI Receptionist for Property Managers and Letting Agents
A tenant’s boiler has packed up. A landlord wants an update. Two people want to view the same flat. All at once, and you’re out on an inspection. Your AI receptionist answers every one of them, logs the details and books what needs booking. From £97/month.
Looking for a property management answering service? This is an AI one. It answers tenant, landlord and applicant calls 24/7, logs repair reports with the details your contractor needs, books viewings and flags out-of-hours emergencies. Built for UK letting agents and property managers, from £97/month plus setup, and usually live within 24–48 hours.
Plans from £97/month · Setup from £497
Your Phone Doesn’t Stop at 5pm. Neither Do Leaks.
Property management is a phone job. Tenants reporting repairs. Landlords chasing updates. Applicants wanting viewings. Contractors asking for access. Most of it lands while you’re out doing a check-in or an inspection.
The repair calls are the worst to miss. A tenant with water coming through the ceiling doesn’t leave a patient voicemail. They ring again, then they ring the landlord, then the landlord rings you.
And the viewing enquiries? Every one that goes to voicemail is a void week you didn’t need. The applicant has already booked a viewing with the agent who picked up.
Before vs After
Without AI Receptionist
Tenant calls at 8pm: the boiler has stopped and there’s no hot water. Voicemail. They call again. Then they email, then they call the landlord. Result: an unhappy tenant, an irritated landlord and a morning spent firefighting.
With AI Receptionist
Tenant calls at 8pm. AI answers immediately. Captures the property address, the fault, whether there’s any leak, and when the tenant is home for access. Flags it as urgent under your rules. Result: the repair is logged with everything your contractor needs, and you see it first thing.
How It Works
Live in 24–48 hours. No forms. No faff.
Share your website. We pull your services — lettings, full management, block management, sales — plus your office hours and the areas you cover.
What counts as an emergency repair? Who gets viewings? What do landlords get told? You set the rules for tenants, landlords, applicants and contractors. The AI follows them.
30 seconds to forward your number. Your AI receptionist answers every call, logs repairs, books viewings, and flags the urgent ones so nothing waits in a voicemail box overnight.
What It Captures on Every Call
- →Caller type (tenant, landlord, applicant, contractor)
- →Property address
- →Repair type (heating, hot water, leak, electrics, lock, appliance)
- →Urgency, based on your emergency criteria
- →Access availability and contact details
- →Viewing requests: property, preferred date and time
- →Landlord enquiries and messages for the right property manager
Simple Pricing
Plans from £97/month. Setup from £497. 120 call minutes included per month, £0.18/min over. No hidden fees.
Integrations
Already integrated with Follow Up Boss, the real estate CRM, for an estate agency client. Also works alongside Google Calendar, Outlook and most CRM tools, with call summaries sent to your team by email. Using Alto, Reapit, Arthur or something else? Ask us and we’ll tell you straight whether it connects.
Talk to a Live AI Agent
Tap a card and talk to a real AI voice agent right in your browser — the same kind we build for your business.
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Call Answering Service
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Out of Hours Call Answering
Evenings, weekends and bank holidays covered, with urgent calls flagged.
See Out of Hours Cover →
All Industries
See every industry we build AI receptionists for.
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Quick Recap
- •AI receptionist built specifically for Property Managers — answers calls, screens callers, and books appointments 24/7
- •For property managers who miss calls when they're on jobs or out of hours
- •From £97/month + setup from £497 — see full pricing
- •Live in 24–48 hours — configure from your website, set your screening questions, forward your number
- •120 call minutes included per month — higher plans add more minutes and features; handles emergency vs routine calls differently based on your rules